How to Organize a Tricky Tray

Organizing a successful Tricky Tray fundraising event requires careful planning, effective promotion, and coordination. Here's a comprehensive guide to help you organize a memorable Tricky Tray event:

1. Set a Date and Time:

- Select a suitable date and time for your Tricky Tray. Make sure it's a time when your target audience is most likely to attend.

2. Choose a Theme:

- Select a theme for your Tricky Tray that resonates with your attendees. This could be anything from a general party theme to a specific holiday or charity-related cause.

3. Secure a Venue:

- Find a suitable venue that can accommodate your expected number of attendees. Ensure the venue has enough space for tables, chairs, and displays.

4. Create a Budget:

- Determine your budget and stick to it. Consider costs for venue rental, supplies, food and beverages, prizes, and entertainment.

5. Recruit Volunteers:

- Assemble a team of enthusiastic volunteers to help with various tasks, such as planning, setup, ticket sales, and prize distribution.

6. Gather Prizes:

- Collect a variety of appealing prizes for the Tricky Tray. Reach out to local businesses, sponsors, and individuals for donations or discounted items.

7. Plan the Menu:

- Decide on a menu for your Tricky Tray event. This could range from simple snacks and refreshments to a full-fledged meal.

8. Design Tickets:

- Create visually appealing tickets that clearly state the event details, date, time, and location.

9. Promote Your Event:

- Develop a marketing plan to promote your Tricky Tray. Use social media, local newspapers, posters, and word-of-mouth to spread the word.

10. Set Up the Venue:

- Arrange tables, chairs, displays, and decorations according to your theme and layout. Designate areas for ticket sales, prize displays, and food service.

11. Organize the Drawing:

- Establish the rules for the Tricky Tray drawing and decide how winners will be selected. Communicate the process clearly to attendees.

12. Host the Event:

- Welcome your guests and ensure they feel comfortable and informed. Provide clear instructions on how to participate and win prizes.

13. Draw for Prizes:

- Call out the winning tickets and distribute prizes accordingly. Create excitement and anticipation during the drawing process.

14. Thank Volunteers and Donors:

- Acknowledge the contributions of volunteers, donors, and sponsors during and after the event. Express gratitude for their support.

15. Collect Feedback:

- After the event, gather feedback from attendees to assess their experience and identify areas for improvement for future Tricky Tray events.

By following these steps and paying attention to every detail, you can successfully organize a Tricky Tray that engages attendees, raises funds for your cause, and creates a memorable experience for all.